Weekly Announcements

New Announcements for Sept 17th:

Each of you should have received individual e-mails for your child’s group placement for the start of the season.  However, there was some confusion, so I’m attaching the coaching roster here.  Coaches are listed at the bottom of each column.
Room assignments (room number and our descriptive nicknames):
Guppies:  Nursery
Minnows:  220 Blue Room
Rockfish:  224 Big Room
Swordfish/Dolphins Combined:  223 Corner Room
Sharks:  222 Couch Room
Orcas: 104 Conference Room
Megalodons/Mosasaurus Combined:  221 Fridge Room
Candidate Masters:  Downstairs either the other half of the nursery or the choir room – be flexible while Julie sees which room is in better shape this week.
IT IS IMPERATIVE THAT YOU LET US KNOW IF YOU WILL NOT BE AT CLUB THIS WEEK (or ANY week) IN ADVANCE.  This will allow us to mark you as a “bye” in the tournament software and will ensure we can start the tournament game on time (note below — our nights are packed, and we need everyone’s help for club to run smoothly).  If you have a conflict you know about already, e-mail me NOW.  If something comes up last minute (we realize kids come home sick from school, parents get sick, stuck at work, traffic, etc.), TEXT TINA. Also, if you are ON THE WAY but will not arrive by 5:45, you MUST TEXT TINA to let us know so I will pair you.  If you have not checked in and we have not heard from you by 5:45, you will not be paired.  Failure to attend club with no prior notice is called a “NO SHOW,” and we have a strict “3 strikes” policy for this, as it affects everyone in terms of everything starting late, and everyone going home late.  It’s not hard to let me know you will be absent.
Everyone except Candidate Masters (5:45 PM), your start time is 5 PM.  Candidate Masters and Guppies report directly to training and do not check in with me.
Everyone else:  Arrive as close to 5 as possible and check in with me so you are sure to be paired for the tournament.  Then you will go to the back of the Fellowship Hall and make your challenge on the Ladder.  The rules for the Ladder are attached.  This is basically a way to organize pickup games at the end of the night.  Guppies, CMs, and a few Minnows will not be on the Ladder.  Once you’ve made your Ladder challenge or confirmed you’ve already been challenged, you will report to training in the rooms listed above.  For MINNOWS and ROCKFISH, most of you are new, so Coaches, please review the attached New Player Orientation with the kids — and parents, please also review this with your children at home.  We normally do this in person at Saturday tournaments but do not have time on a Tuesday night, so between parents and coaches, we need your help to ensure the kids understand the rules and procedures. We need some parent help — whoever signed up for setup, setting clocks and taking them all upstairs, along with pencils/pens, scoresheets, and pencil sharpener. THE KIDS WILL NOT COME DOWN TO THE FELLOWSHIP HALL FOR THEIR TOURNAMENT PAIRINGS AFTER TRAINING. Rather, the pairings will be brought up and posted outside the rooms UPSTAIRS. This first night it’s still going to be a little chaotic, but we’ll post signs not only for the training groups, but also for the sections in each room for the tournament — refer to the document I sent out yesterday and be sure your child knows their section (e.g. Minnow Rookie, Rockfish Rookie, Novice (U400), Amateur (U700), or Elite). That way they can quickly find their pairing and room / board. It’s possible the Minnow Rookies will play their tournament game downstairs. If that is the case, Julie will walk the entire group downstairs after training. After their tournament games, head to the Fellowship Hall and report back to the Ladder to await your opponent.  Once your Ladder game is over and results recorded, you are free to go.  This entire process will take you to approximately 7:15 PM.
It’s really important to fill ALL the volunteer positions to make each night run smoothly, so please respond to the e-mails that are going out from our volunteer coordinator.  The link is also pinned to the top of our Facebook page as well as under the volunteer section of this website.
See you tonight!

Looking ahead: 

Check out at all of the great opportunities for tournaments coming up!


Inclement Weather Policy

HRSCC follows the guidance of Virginia Beach City Public Schools for cancellations.  If school is cancelled or released early, or if after school activities are cancelled due to inclement weather, HRSCC will be cancelled that day.

Standing Announcements:

Please continue to sign up to Volunteer (once per month required).  Use the link pinned to the top of the Facebook page or from the Volunteer tab on the HRSCC dropdown menu to sign up in advance.  Our volunteer coordinator is logging your hours for the Presidential Volunteer Service Awards (adults and kids).  If you would like to submit retroactive hours, please see Amy Nichols at club.

It is imperative that you let Coach Tina know in advance if you will NOT be at club.  This allows us to enter Byes in advance and know how many board numbers to lay out, saving time and allowing us to run each club meeting smoothly.  E-Mail prior to 4 PM on Tuesdays if possible.  Last minute absences (e.g. child comes home sick from school, car breaks down, impossible traffic, etc.) should be texted to 757-535-3880 prior to 5:30 PM, as should planned late arrivals.  Rounds will start between 6 and 6:15 PM weekly, so if you can guarantee arrival by 6, you will be paired (but you will miss training).  If you are a “no show” (absent with no notice), you will receive a zero point bye for that night’s round.  If your absence is known in advance, you are entitled to one half point bye per tournament.  Subsequent absences will receive a zero point bye for the same tournament.  Despite these pleas, we continue to have a few no-shows each week.

Chess Bucks:  Chess bucks (which replaced tickets) are awarded at check-in for ChessKid usage, tournament attendance, homework, etc.  See the Weekly Homework tab on the HRSCC dropdown menu for your assignments!   The chess store will be open each week for you to purchase items with your chess bucks.